Abstracts - Frequently asked questions
Abstract Submission:
How can I view
my abstract online?
Please visit the webpage link sent in your abstract submission confirmation email.
Can I make
changes to my abstract after submission?
Changes are not permitted unless they relate to the results of the
study, in this case only, please contact ece2010@abstractserver.com
Can I submit an
abstract after the deadline?
Late abstracts may be accepted after the deadline in special
circumstances. In this case, abstracts can only be considered for
poster presentation. Please email ece2010@abstractserver.com
Abstract Fee:
Do I have to pay
the 75 EUR for my abstract to be accepted?
Yes, an advance payment of 75 EUR must be processed in order for
abstracts to be accepted for review.
Why pay an
Advance Abstract Fee?
This new procedure has been introduced in order to facilitate the
reviewing work of the Scientific Advisory Committee. The aim is for the
Scientific Advisory Committee to be able to focus on abstracts which
will indeed be presented at the congress, either in platform or poster
sessions.
Will this fee be
refunded if I do not register for the
congress?
The fee will only be refunded if the abstract has been
rejected by the scientific advisory committee.
Will the fee be
refunded
if my registration is covered by a third party?
Abstract submitters
whose registration fee is being covered by a third party can claim a
refund of the abstract fee directly. Please note that the full
registration must be processed before this can be completed.
How will the
advance fee be refunded?
The advance fee will be
automatically deducted from the registration fee. It may also be
refunded using the method which was used for payment
Abstract Acceptance:
When will I know
if my abstract has been accepted?
Authors will be notified of their abstracts’ acceptance/ rejection by
March 2010
How will I
receive the information from the congress secretariat?
Contact details provided at the time of submission will be used for all
correspondence related to the congress. Please ensure that the correct
details are entered.
How will my
abstract be presented at the congress?
Authors of abstracts which have been accepted for presentations will
receive all details via email a few weeks before the congress.
Which
reference number should I use when I send a query to the
secretariat?
The personal ID Reference Number should be mentioned in all
correspondence
Abstract Book:
Will the
affiliation details appear in the Abstract
Book?
Full details are requested at the time of abstract submission. If
this information is not provided, it will not be included in the
congress abstract book.
Will my abstract
be published in Epilepsia?
Yes, abstracts selected for the 9th ECE, whose authors have registered
for the congress, will be included in the online Epilepsia.
My
colleague has received confirmation of his acceptance and I did not, is
there something wrong?
There may be a problem with your email address,
please contact abstracts@epilepsycongress.org
Will e-posters
be
available at the congress?
E-posters are not available at the 9th ECE
Rhodes
Do posters have
to stay up all week?
More information will be available
in March 2010
Where will the
poster area be situated?
More information will be
available in March 2010
I am not the first author; can I present the poster on behalf of my colleagues? Presentation by a second author may be allowed. Once your registration has been completed, please contact abstracts@epilepsycongress.org. Please note however that each author is permitted to present only once during the congress (not including invited lectures).
My abstract does
not appear in the abstract book?
Did you register for the congress? Please note that in order for the
abstract to be included in the final programme and in the abstract
book, the first author (or a second author in special cases) must
register for the congress.
I am a speaker in the congress programme; do I need to submit an abstract? Speakers are not requested to submit abstracts.
How do I find
out information about the posters?
All
information relating to poster and platform sessions will be available
on the congress website from March 2010. Please click on the following
link for more details:
http://www.epilepsyrhodes2010.org/abstracts/abstracts.html
Will there be
poster sessions?
More information will be available in
March 2010
Can I include
videos beside my poster?
AV equipment is not provided by the congress. Should you wish to order
any specific equipment to complement your poster, please contact the
congress secretariat in order to receive a quotation.
How can I make
my
poster more attractive?
Please note that the colourful posters are more
effective and attractive. When choosing a background, remember that
neutral or grey colours will be easier on the eyes than a bright
colour. Colour photos also look best when mounted on a grey
background.
I have been
selected for a platform session but I would have preferred
a poster presentation, what can I do?
The SAC has selected your work to
be presented in a platform session because they felt that it was of
high quality and that a large audience would be interested in knowing
more about the study. It would be a shame not to use this opportunity
to present your work!
However if you are unable to make an oral presentation please contact
the secretariat at abstracts@epilepsycongress.org
for alternative
arrangements.
